As we prepare for the 2021 AMMA Conference, we understand that you might have questions about the event relating to COVID-19.
We confirm that planning for the 2021 AMMA Conference will proceed.
COVID-19 VACCINATION INFORMATION
MCEC requires all visitors over the age of 12 to be fully vaccinated (unless you have a formal medical exemption) to enter the venue. Please download the Service Victoria app and sync your vaccination details to the app prior to the conference.
For more information, please visit MCEC’s VenueSafe Plan.
What happens if I am not vaccinated due to medical reasons?
You are required to provide evidence in order to be granted access.
Can I attend the conference if I have only received one vaccination dose?
No, you will NOT be granted access and will be turned away. Only people who are fully vaccinated will be allowed entry to the venue.
During the Conference
Where do I register when I arrive at the Conference?
The general enquiries desk will be at the Melbourne Convention and Exhibition Centre, Organiser Suite 6 and will be clearly marked. Please direct any questions you may have regarding registration, session attendance or other elements of the conference to Leishman Associates staff at this desk.
You will be required to print your own name badge at the name badge kiosks. Please bring along your final confirmation email, which would have the QR code that will enable you to print your name badge.
General Enquiries Desk Opening Hours:
Thursday, 7 April | 1300 – 1600
Friday, 8 April | 0700 – 1800
Saturday, 9 April | 0800 – 1630
Sunday, 10 April | 0830– 1145
How do I gain entry into the Conference sessions?
Delegates and exhibitors will be provided with an individual name badge, which will give you access to all sessions and social events that you have registered to attend. This must be worn at all times within the conference venues.
Will there be a mobile app for the Conference?
This year there will not be a printed handbook for delegates. The mobile app will be made available for download via your app store. For speaker bios, program, venue details, social events and to exchange contact information, please use the mobile app.
How will I know if there have been any changes to the program?
In the lead-up to the conference, edits will be made to the program. See the latest version of the program on the website and Conference App. Any changes to the conference program during the conference will be announced during housekeeping notices each morning. You may also check with Leishman Associates staff at the registration desk.
Can I photograph or record the Conference sessions?
Delegates are not permitted to use any type of camera or recording device at any of the sessions unless written permission has been obtained from the relevant speaker. A photographer will be at the conference, if you have any issues with being photographed please notify the photographer or Leishman Associates staff.
What is the Anti-Harassment Policy?
We will not tolerate harassment of conference participants in any form. Conference participants violating the Anti-Harassment Policy may be sanctioned or expelled from the conference without a refund at the discretion of the conference organisers.
If you experience any bad behaviour and/or you feel uncomfortable or unsafe during the conference, please contact the Conference Organisers.
What is the dress code for the conference?
The AMMA Conference is a civilian event and therefore military dress is not compulsory.
However, if you are sponsored by Defence you should check with your superior officer as to what you are required to wear.
The Dress Code for the Conference Dinner is ‘Cocktail’.
Speaker, Chairperson or Poster Presenter
I am a Chairperson, what should I do?
Chairpersons will receive an email prior to the conference, reminding them of their responsibilities. If you are a chairperson and do not receive this, or have additional questions, please contact Theni Kuppusamy at Leishman Associates (03 6234 7844). When onsite, please pick up your chairperson kit from the general enquiries desk.
I am a speaker, what should I do?
An email with speaker guidelines was sent to all presenters on 22 March, if you did not receive this, please contact firstname.lastname@example.org.
Please bring your PowerPoint presentation with you when you register. All speakers should present themselves to the Speakers Preparation Room, located in the the ‘Press Room’, MCEC, at least two hours prior to their scheduled presentation time, to upload their presentation. Speakers are also requested to assemble in their session room 10 minutes before the commencement of the session if possible, to meet with their session chair and to familiarise themselves with the room and the audio-visual equipment. There will be facility to test and modify your presentation if required within the Speakers Preparation Room.
I would like to cancel my accommodation booking?
As your booking will be made through a third party channel and not through the organisers, you are required to make any changes to your accommodation direct with the hotel. Hotel policies for your booking will apply, see your confirmation email from the hotel for details.
Cancellation and Disclaimer
I need to cancel my registration, what do I do?
Cancellations must be received in writing – mail, email – to Leishman Associates. Cancellations will not be deemed to be received until you have written confirmation from Leishman Associates. If you have not received acknowledgement within two business days, please contact Leishman Associates on (03) 6234 7844.
See our Terms and Conditions page for full details.
All intellectual property rights of the event, and all materials distributed at or in connection with the event is owned by the Host, Leishman Associates, Sponsors, &/or Speakers presenting at the event. Participants may not use, reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the conference, content, or in any materials distributed at or in connection with the Conference for any reason without the prior written permission from the Host.
No part of the event may be recorded, reproduced or transmitted in any form or by any means, electronically or mechanically, including but not limited to video or audio recording, photography, photocopying or any other information storage or retrieval system known now or in the future, without the explicit written permission of the Host.
The 2021 AMMA Conference reserves the right to amend or alter any advertised details relating to dates, program and speakers if necessary, without notice, as a result of circumstances beyond their control. All attempts have been made to keep any changes to an absolute minimum.